While daily tasks will vary, the Art Fair Administrator will be responsible for, but not limited to, the following responsibilities:
– Create and organize spreadsheets and Google Drive folders
– Track status of exhibitor applications and registration
– Generate and manage all forms, assets and other materials submitted by exhibitors
– Create and track deadlines
– Assist director with other exhibitor updates and communications
– Maintain fair databases, financial records, and media archives
– Provide general support to director, including assistance managing schedule, travel, and research for potential new exhibitors and partners
– Handle ticketing and other check-in needs for in-person events
– Manage VIPs, ticket inquiries, all guest services
– Support director by generating, keeping records and tracking incoming and outgoing invoices
– Assist the director with P+L and other financial reports for each fair cycle
– Create information decks and other marketing materials to attract new exhibitors and partners
– Assist with the maintenance of the OAF website to ensure updated and relevant content, including digital versions of the fair, online viewing rooms and other online programming
Desired Skills and Qualifications:
– Must be organized, detail-oriented, driven, a self-starter, and able to multi-task
– Strong verbal and written communication skills
– Knowledge of appropriate software including Microsoft Word and Excel; Adobe Photoshop, InDesign and Acrobat; and Google Drive applications.
– Basic website editing skills
– Understanding of the art world and of the outsider art/art brut field.
– French language skills desired but not required
Education and Experience:
– B.A. in Art History or related field; M.A. in Art history or Arts Administration preferred
– 1-3 years working with an art fair, gallery, auction house, or in another arts-related position.