– Manage registrar team including assistant registrar, preparator, and freelancers
– Interface with clients, artists, shippers, insurance companies, and contractors
– Prepare and track all incoming and outgoing loans and consignment agreements; ensure all paperwork is up to date and complete
– Plan installations for exhibitions, art fairs, and viewings
– Communicate with colleagues in the gallery’s research, sales, and marketing departments regarding inventory availability
– Provide cost estimates and negotiate expenses for exhibition budgets; verify and approve invoices
– Maintain, update, and ensure proper use of gallery style guides and protocols for receiving, releasing, and documenting artworks
Inventory and Storage:
– Manage inventory database and digital archives, including shipping invoices, certificates of authenticity, insurance, installation instructions, and other documents
– Maintain the collection of works on the gallery premises and in off-site storage, monitoring and recording environmental readings (temperature and humidity), and ensuring best practices for packing and storage
– Oversee cataloging, conditioning, measuring, and labeling incoming artwork
– Conduct annual inventory
– Oversee all framing, photography, and conservation needs
Shipping:
– Organize shipping and receiving domestically and internationally in a safe and timely manner for all gallery exhibitions, sales, loans, and art fairs
– Track and manage the gallery’s temporary exports; ensure export licenses are renewed or artworks are returned on time
– Conduct incoming and outgoing condition reports for each shipment
– Maintain detailed shipping records and ensure compliance with tax law requirements
– Courier high-value artworks as needed
Salary commensurate with experience.
Peter Freeman, Inc. is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religions, marital status, disability, age, gender, sexual orientation, gender identity or expression, national origin, or any other status protected under federal, state or local law.
